SomaFuture Group is a business group with integrated operations across construction, architecture, property, insurance and condominium management. With five specialised companies and a team of more than 300 employees, we deliver projects in full, from the design phase through to final handover.
We are strengthening our team and are looking for a Management Administrative Assistant to join a solid, growing group with challenging projects.
Responsibilities
Providing direct support to management in the administration and monitoring of day-to-day matters;
Managing diaries, meetings, contacts and appointments;
Preparing, organising and monitoring administrative documentation;
Drafting and monitoring professional correspondence and communications;
Liaising with clients, suppliers, partners and public and private organisations;
Requesting and following up on tenders, quotations and services;
Organising and filing physical and digital documentation;
Providing administrative support for property and construction projects;
Assisting with the management of properties, blocks of flats and tenancies;
Monitoring payments, rents, receipts, invoices and other administrative matters;
Preparing charts, reports, presentations and control files;
Managing and updating information using Excel and other Microsoft Office tools;
Providing cross-functional support for the company’s various administrative and operational needs;
Providing cross-functional support to the Insurance, Block of Flats Management, Client Management and Property Management departments.
Skills
Previous experience in administrative roles, secretarial work, executive support or management support;
Good knowledge of Microsoft Office, particularly Excel, Word and Outlook;
Good oral and written communication skills;
A strong sense of organisation, responsibility and attention to detail;
Ability to prioritise and manage multiple tasks simultaneously;
Independence, initiative and problem-solving skills;
Discretion and confidentiality when handling information;
Good interpersonal skills and the ability to liaise with a variety of people;
Knowledge of English would be an advantage;
Experience in the property or construction sector would be an asset;
Driving licence.
We Offer
Integration into a dynamic and versatile team;
Contrato de trabalho;
Meal allowance;
Health Insurance
Remuneration according to proven experience.
Interested candidates should submit their up-to-date CV.
